Anxious about making calls because you have to leave a message and then it doesn’t get returned?
Stop wasting your time and start leaving messages that are more likely to get a response. Here are some keys:
- Be upbeat, energetic, and friendly. Whether you are leaving a voicemail or message with a receptionist, a cheerful and polite message is much more likely to be returned. A trick to sounding cheerful is smiling while you speak.
- State your purpose up front. Make your message very clear and concise and say why you are calling right away.
- Say what’s in it for them. For example “I am hiring a contractor for my house and would like to speak with you about a potential contract” or “I was impressed with your credentials and would like to speak with you about potential collaboration.”
- Keep it quick. Don’t talk too fast but keep your message short and succinct. If it helps to write it out ahead of time to organize your thoughts, do so. I don’t recommend reading it because it can sound mechanical but organizing your ideas can be very helpful.
- Talk loud enough and do not mumble. Nothing is more irritating than a soft, garbled message. Do not make this mistake.
- Repeat your name and number twice. You want someone to call you back right away so you don’t get onto the bottom of their long “to do” list. If they do not hear your number and need to go back and listen again, you are less likely to be called.
- Give a deadline. Say, “I need to make a decision by this Friday, so if you can call me back by Thursday afternoon, I will be able to consider you for the project.” Behavior is motivated by incentive and a time deadline is a strong incentive to call now.

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